Asset Management System

AMS was made for IT asset management, to enable IT departments to track who has which laptop, when it was purchased, which software licenses and accessories are available, and so on. Assets being checked out to People, however you can also check out Assets to Locations and other Assets.

If you’ve already been using something (even spreadsheets) to keep track of your asset data, you probably already have a workflow of sorts, even if it’s something very straightforward (and perhaps not even officially formalized), such as:

  • New employee is hired
  • Asset(s) are assigned to them
  • System is updated to reflect who the Asset is checked out to
  • Employee leaves, turns in Assets during final interviews
  • Asset is marked as “Pending Imaging” and added to the queue to be backed up/wiped
  • Asset imaging is completed, Asset is put back into circulation to be checked out to someone else

AMS can grow with you as you refine your process.

Features & Functions

Asset Tags

Asset tags are a unique identifier for assets within your system. Each one must be unique, and is often used in conjunction with Asset Labels. They identify each unique piece of hardware so that you know which specific device it is.


Checking in and checking out are two primary concepts within AMS. When you checkout an asset, license or accessory, you’re marking them as being in the possession of someone else. This means that they cannot subsequently be checked out to another person until they are checked back in.

Status Labels

Status labels are used to describe the state of the asset. You can add as many status labels as you’d like. Each status label will have one of four characteristics that describe the state of assets with that status label: Undeployable, Deployable, Archived, Pending.